Pricing

Scoping starts at your operation.

Most Helmcrest deployments fall between a few hundred dollars and roughly $1,500 per month. Three tiers below as a starting point — the right fit depends on which workflows you turn on, not on seat counts.

Free to explore · no commitment to start.

Starter

From ~$300per month
A single, high-leverage workflow for a small operation. Inbound-call coverage, scheduling, or review requests.
  • One workflow, end-to-end
  • Layered onto one existing system
  • Monthly performance read
  • Email support

or buy directly

Most operations

Growth

$700per month
Three to four workflows coordinated together — the right setup for most service businesses between five and fifty jobs a week.
  • Three or four workflows, orchestrated
  • Bi-directional CRM + scheduler sync
  • Brand-voiced customer comms
  • Light routing to your team when it matters

Secure monthly checkout

Pro

$1,000per month
Four to five workflows with deeper integrations, priority routing, and tighter reporting — for established operations running fifty to a hundred-plus jobs a week.
  • Four or five workflows, orchestrated
  • CRM + scheduler + multi-site routing
  • Priority routing with named-team handoff
  • Monthly performance + routing review

Secure monthly checkout

Multi-location

From ~$1,500per month
Multi-location or specialist practices with bespoke routing, after-hours escalation, and tighter reporting across crews.
  • Multi-location or specialist coverage
  • Bespoke escalation + on-call routing
  • Per-crew performance reporting
  • Quarterly workflow reviews

or buy directly

What you get

Side-by-side, every tier.

Compare what is included at the Free, Pro, and Growth levels before you choose the workflow depth your operation needs.

Common questions

The questions owners ask first.

Straight answers to the objections a contractor prospect raises in the first ten minutes — volume, onboarding, lock-in, and whether the bill keeps growing as you grow.

01
What if I only get a few leads a month?

Most Helmcrest work is layered on operations — calls, scheduling, follow-up — not on raw lead volume, so the tier is set by which workflows you turn on, not by how busy the inbox gets. A single-workflow starter and a multi-location operation are never quoted the same number. The walkthrough is the moment that gets sharpened into a real quote.

Still on the fence? A 30-minute walkthrough covers this objection and any follow-ups it raises, with no commitment to start.
02
Is there a setup fee?

Onboarding is included in the first month — there is no separate setup line item. The monthly band the tiers above show already covers the discovery call, the workflow design, the soft launch, and the first month of monitoring. If your operation needs bespoke implementation, the multi-location tier reflects that in the price, not in a hidden fee.

Still on the fence? A 30-minute walkthrough covers this objection and any follow-ups it raises, with no commitment to start.
03
Can I cancel anytime?

Yes — there is no annual lock-in. Helmcrest is a monthly subscription against a scoped set of workflows, and you can step down a tier or end the engagement when the workflows you turned on are no longer the ones you need. The walkthrough is also a no-commitment step on the way in, so the relationship stays a clean fit-or-leave one.

Still on the fence? A 30-minute walkthrough covers this objection and any follow-ups it raises, with no commitment to start.
04
Do you take a cut of my revenue?

No — it is a flat monthly subscription, never a rev-share, a per-lead cut, or a percentage of bookings. The tiers above are the price; what you collect from your customers stays what you collect from your customers. That keeps the incentive aligned with the workflow doing its job, not with the month being busy.

Still on the fence? A 30-minute walkthrough covers this objection and any follow-ups it raises, with no commitment to start.
05
What if my CRM is not ServiceTitan or Jobber?

Helmcrest layers onto Housecall Pro, HubSpot, Salesforce, and the other systems your team already pays for — calls, bookings, lead notes, and follow-ups flow both ways through the same APIs your dispatchers already trust. If your operation has a system of record, we sit beside it rather than under it, so the data your team already reads stays the data your team already reads.

Still on the fence? A 30-minute walkthrough covers this objection and any follow-ups it raises, with no commitment to start.
A note before you scroll up

Scoping starts at your operation.

This price list is a starting point. The right tier depends on which workflows you turn on, how many systems we are syncing to, and how tight the response SLA needs to be. A 30-minute walkthrough is the fastest way to land on a real number — there is no commitment to start, just a clearer picture.